Posted May 14, 2020
Law Office Receptionist (CA)
A busy Sacramento law office seeks an organized, energetic, responsible and outgoing receptionist to join their team.
The successful candidate should have 1-2 years of recent experience in a professional office setting, have a professional appearance and appropriate office attire, and be able and willing to learn new tasks and take on increasing responsibilities.
This position is an excellent opportunity for growth within the firm. The successful candidate will begin performing legal assistant and paralegal duties as his or her skills develop.
This is a full-time position and will require errands/runs to state agencies, local post office and local superior courts – candidates MUST have reliable transportation, valid driver’s license and insurance.
The Receptionist will be responsible for the following tasks:
- Answer, screen and announce all incoming phone calls and greet visitors
- Calendar and confirm all appointments and assist with preparing attorney for each client or advisor meeting
- Help coordinate and attend client seminars both in person and on Zoom or other platforms
- Update blog posts, social media platforms and newsletter as required
- Order and maintain office supplies
- Receive and sort deliveries and daily mail
- Maintain reception area and all common areas in a clean and tidy manner at all times
- Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
- Maintain the general office filing system
- Excellent telephone/meeting etiquette, excellent oral communication skills, written communication skills, professionalism, interpersonal skills, organization, planning, proofreading and grammatical skills.
- Candidate must also have a thorough working knowledge of Microsoft Office including Microsoft Word, Microsoft Outlook, Microsoft Excel and common social media platforms.
- Candidate must also be able to multi-task, have excellent attention to detail, and be a team player.
A college degree is preferred but not required. The successful candidate would be expected to obtain his or her paralegal certificate and notary public license. For the right candidate, the firm may help with the cost of that education.